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Compatibility
QuoteWerks integrates with Outlook 97, 98, 2000, XP, 2003,
2007, and 2010. QuoteWerks also integrates with
Oulook 2007 BCM.
QuoteWerks pulls Outlook contact information into the quote
From our Sold To / Ship To tab of the QuoteWerks quote workbook,
with a simple click of a button, QuoteWerks will fill in the
contact information in the quote by pulling the contact
information from the contact that is currently open in Outlook.
You will never have to re-type your customer information.
QuoteWerks pulls additional Outlook contact information into the quote
When you select the Outlook contact to use in the quote, our
innovative DataLink feature can automatically pull other
information from Outlook into the quote such as customer terms,
customer sales tax rate, customer profile etc. Customer profiles
can be used by QuoteWerks to determine the appropriate pricing a
particular customer should receive.
QuoteWerks lets your search the Outlook database for a contact to
use in the quote
You can search your Outlook database for a contact by company,
last name, or phone number and pull the contact information into
the quote. QuoteWerks can also search Exchange Public Folders,
enabling you and your colleagues to search for and use your
shared Outlook contact data. You will never have to
re-type your customer information again. Both business and home
address entries are supported.
QuoteWerks prints information pulled from other Outlook fields
QuoteWerks has a built-in print layout designer that enables you to
customize the look of your quote. The print layout designer also enables you
to easily insert data fields from Outlook into the QuoteWerks print layout.
Then, when you print the quote, QuoteWerks will pull data from the Outlook
contact fields that you inserted into the print layout resulting in a
printed quote that includes information from your Outlook contact record.
This feature is different from the DataLink feature (described above) in
that this extra data is pulled from Outlook and printed, but not saved
with the quote. When you need to save the information pulled from Outlook
into the quote, you would use the DataLink feature. So, for example, if you
are using a field in Outlook to store the contact's assistant's name, you
can insert that Outlook field into the print layout so that when the quote
is printed, the assistant's name will be printed on the quote, but not saved
with the quote.
QuoteWerks creates Linked Documents in Outlook
When saving a quote, QuoteWerks can automatically create a linked document
record in Outlook under the Activities tab as a Journal Entry.
When you are viewing a contact record in Outlook under the Activities tab,
you will see all the quotes that you have done for this contact. You can
double-click on the the Journal Entry, and Double-click on the linked
document to open the quote in QuoteWerks. Also from the Journal pane in
Outlook, you can quickly find these Journal Entries by typing the quote
number or name (or a portion of) in the search box.
QuoteWerks schedules Follow up calls in Outlook
When saving a quote, QuoteWerks can automatically schedule a follow up call
in Outlook as an Appointment Entry. If you already have a follow-up call
scheduled for this quote, QuoteWerks will display the existing follow-up
call so you can update it. By scheduling follow up calls, you increase your
chances of closing the sale!
QuoteWerks logs emails in Outlook
QuoteWerks can send emails using the built-in SMTP email client or Outlook.
If you choose to use Outlook for sending emails from within QuoteWerks,
these emails will be logged in Outlook. This is very useful for resending
quotes.
QuoteWerks can pull lookup list information from Outlook
Many of the fields in QuoteWerks have a lookup list option. When you press
the F2 key while in one of these fields, QuoteWerks will display a list of
values that you can choose for the field. You can create a macro value that
pulls information from a field in Outlook. For example, if you press the F2
key while in the terms field in QuoteWerks, QuoteWerks will display a list
of terms options that you have previously entered. You can create a new
option that retrieves a value from a field in Outlook that you use to store
your terms.
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