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QuoteWerks Help
Version 24 (Build 1.04) 
December 12, 2023

When printing purchase orders, QuoteWerks prints information on the purchase order about the vendor. You can modify this information by selecting the Utilities -> Vendor Maintenance menu:

Here you can Import, Add, Edit or Delete a Vendor.

To add a vendor to the Vendor Maintenance window, click on the [New] button and type in the vendor’s Company Name, Primary Contact Name, and Primary Contact E-Mai

To edit the newly created vendor or an existing vendor click on the [Edit] button. The vendor maintenance window will appear and contains the vendor’s name, address, phone number, etc. that you can modify:

Tip:The PO Prefix/Postfix field will let you set a postfix for PO numbers created by QuoteWerks. For example, if your Vendor name was "QuoteWerks" you could add "QW" to this field and it would add QW to the end of the PO number when it's created in QuoteWerks to provide a quick visual on which vendor that PO was for. You can set up to 3 characters in this field.

To edit an existing Vendor Contact, simply double click the contact.  To create an additional Vendor Contact, click the button.  This will bring up the Edit Vendor Contact window where you can enter details such as direct phone, mobile, e-mail, and whether to include this contact on PO e-mails and/or VendorRFQ e-mails:

Searching for Vendors

If you need to perform a search for a vendor, you can use the Company, Notes, or Contact fields or a combination of the three to locate a specific or number of vendors.  


In the Free Shipping Min field, if applicable, you can enter the minimum amount you must spent through that vendor in a single purchase to qualify for free shipping. If a minimum is in place here, you will a message similar to, for example, "Your Tech Data free shipping minimum is $1,000. You need to add 754.64" under the Purchasing window's Purchasing tab:


To delete a vendor, select the vendor to be deleted and click on the [Delete] button.  This will delete the Vendor and all of their contacts.  


Note:Until v23 build 5.00, a Vendor only had one record with combined information for the company and a single contact. To get around this limitation, some customers created duplicate records for vendors with the only difference being the contact name and email/phone number. If you are one of the customers that did this, please contact technical support for assistance


Selecting Vendors in the Quote Workbook

The Vendor column on the Document Items tab of the Quote Workbook will have a drop down list of all the vendors and also all of the product databases.


For more information on importing vendors, see Using the Vendor Import Wizard.